10 Types of Documents That Require an Electronic Signature

Types of Documents That Require Electronic Signature — 10 Types of Documents That Require an Electronic Signature

Electronic signature is becoming increasingly popular due to their convenience and efficiency. Many industries require legally binding agreements that need signatures from various parties, and electronic signatures have made the process easier and faster. In this article, we will explore ten types of documents that require electronic signature.

Understanding these documents and their requirements for electronic signatures can help individuals and businesses save time and resources while staying compliant with the law.

Also Read: What is Electronic Signature? – A Comprehensive Overview

Table of Contents

1. Contracts

Contracts are legally binding agreements that require the signatures of all involved parties. In business, contracts are utilized for various purposes, such as sales, employment, and rental agreements.

Electronic signatures allow parties to sign documents digitally without printing, mailing, or filing hard copies. This can save time and reduce costs related to paper-based processes.

2. Legal Documents

All legal documents can require electronic signatures. In this case, electronic signatures can simplify the signature process and reduce expenses associated with printing, mailing, and filing hard copies.

However, it’s necessary to ensure that electronic signatures are legally valid in the jurisdiction where the document is being signed.

3. HR Documents

In HR departments, employee agreements such as handbooks, confidentiality, and non-disclosure agreements require signatures.

Electronic signatures can simplify the signature process and ensure all employees sign the necessary documents. This can aid organizations in complying with regulations and reducing the risk of legal disputes.

4. Medical Documents

Medical documents are an essential aspect of healthcare that requires signatures from patients or their legal guardians. These documents include patient consent forms and medical release forms.

The purpose of these documents is to obtain consent from patients before medical procedures are performed, authorize the release of medical information, or allow others to access medical records.

Electronic signatures can make the signature process for medical documents more efficient and streamlined, reducing costs and saving time. However, it is crucial to ensure that electronic signatures comply with the regulations in force.

5. Government Documents

Government agencies frequently require signatures on documents such as tax forms, permits, and licenses. Electronic signatures can accelerate the approval process and decrease paperwork.

However, it’s essential to ensure that electronic signatures are legally valid in the jurisdiction where the document is being signed.

6. Real Estate Documents

Real estate transactions require signatures on various documents, including purchase agreements, leases, and deeds. Electronic signatures are a practical way to sign these documents, particularly for remote buyers or sellers.

However, it’s necessary to ensure electronic signatures comply with regulations such as the Uniform Electronic Transactions Act (UETA) and the Electronic Signatures in Global and National Commerce Act (ESIGN).

7. Financial Documents

Financial documents such as loan agreements, investment contracts, and insurance policies frequently require signatures from multiple parties.

Electronic signatures can streamline the signature process and decrease errors. However, it’s essential to ensure electronic signatures comply with regulations such as the UETA and ESIGN.

8. Non-Profit Documents

Non-profit organizations frequently sign donation forms, volunteer agreements, and grant applications. Signing documents can be made more straightforward, and costs associated with paper-based processes can be reduced using electronic signatures.

Non-profit organizations may benefit by focusing their resources on their core mission and maximizing their impact.

9. Sales Documents

Sales documents like purchase orders, invoices, and delivery receipts often require buyer and seller signatures.

The sales process can be accelerated by using electronic signatures, which improves customer satisfaction. Additionally, this may assist businesses in increasing market efficiency and competitiveness.

10. Procurement Documents

Procurement documents such as purchase orders, request for proposals (RFPs), and vendor agreements are essential to the procurement process.

These documents frequently require multiple parties’ signatures, suppliers, procurement staff, and budget approvers.

Electronic signatures can simplify the procurement process and reduce the time and costs of paper-based processes.

With electronic signatures, procurement staff can easily send and track documents, and suppliers can sign and return them promptly.

This can help organizations streamline their procurement process and improve their vendor relationships.

What’s Next?

Those are some documents that require electronic signature. As you can see, electronic signatures offer many benefits for various documents, from medical forms and non-profit agreements to sales contracts and real estate transactions.

Adopting an electronic signature solution can speed up the signature process, reduce errors and costs, and ensure compliance with relevant regulations.

So why not experience the convenience and efficiency of electronic signatures?

If you’re looking for a reliable and secure electronic signature solution, consider using Mekari Sign, a trusted platform that allows you to sign and manage your documents online.

Try Mekari Sign now!