Physical document distribution with manual process causes difficulty to monitor the progress in real-time.
Physical documents are prone to be counterfeited since the documents are unable to be tracked and audited.
he documents can be easily overlooked, causing delays on the financial documents signing process.
Easy to track every progress of contracts signing process
Send coordination contracts to the clients automatically and access them anytime in real-time.
Any changes are tracked and recorded with audit trails feature since it has the ability to notify any slight changes on the document.
Set contract's due date reminder to make sure all documents are signed by all related parties on time before the deadline.
Frequently Asked Questions (FAQ)
What is procurement?
Procurement is all the processes to get the goods or services that your company needs. The process here starts with planning, purchasing, and delivery. Usually, procurement occurs on a large scale to support your goals or business operations.
Companies carry out procurement because it helps on obtaining goods or services as needed, in the shortest time possible at the lowest cost.
Compared to the conventional signature, an electronic signature certainly has several benefits. Electronic signatures can reduce costs, save time, have better security, and are more environmentally friendly.
What is the difference between procurement and purchasing?
Procurement is a long process with the analysis and identification of the need for goods or services. Meanwhile Purchasing is one of the stages in the procurement process.
In addition, thorough planning related to vendors and general evaluation is also carried out before becoming a contract in the procurement process. Meanwhile, purchasing can directly make transactions with a vendor without having a contract.
Relationships with vendors in procurement are also better maintained compared to the purchasing process which often ends after the payment process.
What are the important components of procurement?
There are three components to procurement, they are:
People: the people involved in the procurement process. The amount varies depending on the company and the scale of goods or services needed.
Process: planning the process of the parties to do well from start to finish. The goal is for procurement to run efficiently and consistently.
Paperwork: procurement documentation can be in digital or paper form. The goal is that all data is stored and the parties can access it.
What are the types of procurement?
Direct procurement is a type of procurement that companies carry out for production purposes so that the amount is large and is sustainable.
Indirect procurement is related to daily operational needs. Office supplies, furniture, and similar kinds are examples of this procurement.
This type is often related to the procurement of physical goods or forms. However, it is not uncommon for companies to procure this for business or operational support software subscriptions.
This procurement focuses on services provided by certain individuals or groups. For example, hiring freelancers, and outsourced consultants, cooperation with legal experts, and so on.
What is a digital signature?
A digital signature is a signature created digitally, whether it’s a plain stroke signature or a symbol. You can make this digital signature through websites, applications, or scan wet signatures to the computer.
Mekari Sign (PT Mekari Digital Identity) is a Certified Electronic Signature service provider partnering with PT Tilaka Nusa Teknologi as a Certificate Authority (CA) from the Indonesian Ministry of Communication and Information (Kominfo).
What procurement ethics are in accordance with the legislation?
Carry out tasks in an orderly manner with a sense of responsibility to achieve targets
Work professionally and independently on the basis of honesty
Do not influence each other either directly or indirectly to prevent and avoid unfair competition
Avoiding and preventing conflicts of interest between related parties (conflict of interest)
Accept and be responsible for all decisions made in accordance with the agreement of the parties
Avoiding and preventing the occurrence of waste and leakage of state finances in the procurement of goods/services
Avoid and prevent abuse of authority and/or collusion
Do not accept, do not offer or promise to give or receive gifts, compensation in any form to anyone who is known or can reasonably be suspected in connection with the procurement of goods/services
What are the procurement principles that must be obeyed?
Several procurement principles that must be adhered to by both parties are:
Accountability: the parties should establish rules regarding their cooperation and must comply with them
Consistency: all parties should be consistent in various ways to foster a sense of trust
Value for Money: procurement must provide the best benefits for the parties
Fair Dealing: vendors must be treated fairly and must not impose unnecessary things on them
Informed Decision Making: all decisions in the procurement process must be made based on accurate information
Are digital signatures recognizable as legal evidence?
The signature can be recognized as valid evidence. This is covered by UU No. 11 of 2008 (UU ITE). In this law, several legal requirements for TTE are listed:
The signature creation data is only known to the owner of the signature
Only the owner of the signature has the right to use the TTE
All changes that occur after the creation of the signature can be known
Then, all changes related to electronic information related to electronic signatures can also be known
There’s a way to find out the owner of the sign
There’s a way to know if the owner has approved the related electronic information
How to create a digital signature?
Visit the Mekari e-Sign website at mekarisign.com. If you already have a Mekari account, then you can click Login. If not, you can click Schedule a Demo to set a meeting with our team and create an account.
Before you can upload documents, you must complete eKYC (electronic Know Your Customer).
Click Upload your document to select a document. Once your document is selected, click Next.
Enter the party who will sign the document. To enter yourself as a party, you can click Add me as a signer. Or if you want to include another party, click Add another signer.
In Mekari Sign, you can arrange the order easily. Just click Set sign the order, click and drag the dots in the order in which the party will sign. When finished, click Next.
You can set the signature of each party. When all parties are set up, you can click Next to continue.
Make sure the names and email addresses of all parties are correct. Here, you can also enter the email title in the Email subject and the message body in the Email message. If everything is correct, you can click Send document.
What are the benefits of electronic signatures?
Electronic signatures can reduce administrative time and costs
Electronic signatures are legally binding and safe to use
Electronic signatures can improve business operational efficiency
Validation of various types of documents is now easier
Get more work done without compromising on speed and accuracy
with complete solutions from Mekari Sign